COVIDSafe Club Events

Club Events and COVID-19

*information correct at time of publishing February 2023


With the ongoing pandemic, it's essential to ensure the safety of attendees at events. The University of Melbourne Students' Union (UMSU) has set guidelines for managing COVID-19 at events, which are detailed below.​ UMSU is committed to returning events and activations to its campuses in a COVIDSafe way  in accord with government restrictions and guidelines and consistent with the University’s CovidSafe Plan

PLEASE NOTE: A breach of COVID-19 health and safety protocols (whether deliberate or not) may be deemed to represent student general misconduct subject to the extent a student’s behaviour places themselves or other members of the community at risk.


Event Registration and Checklist

UMSU events over Summerfest and Orientation will no longer need to be registered with UC&M. However, a Risk Assessment including risks associated with COVID-19, will be required. The risk assessment must be managed in accordance with the University's revised COVIDSafe plan, any local COVIDSafe plans (including external venues), and SOPs.


Facemasks and Hand Sanitiser

To minimize the risk of COVID-19 transmission, attendees are strongly encouraged to wear face masks and make use of the hand sanitiser provided at events. The University's current position on face masks has moved from "strongly encouraged" to "welcome" in all settings.


What if someone tests positive for COVID-19?

In case a student, staff member, or contractor tests positive for COVID-19, they should follow the instructions on the University's testing and notification page. The Public Health Network will manage the response in line with the current case response processes, which may include listing it on the University's COVID-19 cases on campus webpage if the event was on campus.


Informing Attendees of a Confirmed COVID-19 Case

While not mandatory, event organizers may choose to inform attendees of a confirmed COVID-19 case at the event. In such cases, the following notification template can be used, but no further information on the person who tested positive or other advice or directions should be included. You can also contact the Public Health Network for advice on how to manage a positive case.


Dear Attendee/s

We have been advised that someone who attended [event name, date, and time] has since tested positive for COVID-19. This exposure is listed on the COVID-19 cases on campus webpage. 

You are encouraged to monitor for symptoms and get tested if you have any. For further information, please refer to the Victorian Government guidance. To report a positive test result, follow the guidance here.

Kind regards, 

[sender name].


It is essential to remain aware of any other current guidelines that remain in place for staff and students, including testing and notification and staying away from campus if displaying symptoms of COVID-19.