We understand that social distancing impacts aspects of the affiliation process. We will publish and update FAQ here:
I’m applying to make a new club. Do I have to collect physical signatures?
In Semester 2, the C&S Committee will accept electronic Expressions of Interest for which evidence of collection is provided. If you are collecting Expressions of Interest; you can use a google form and provide the google sheet download and a link to the form to C&S. You should collect all the fields required by the Expression of Interest form (Name, Student Number, UniMelb Course, email address) and substitute an agreement to a statement for the signatures (e.g. a checkbox “I support the aims and activities of the Penguin Appreciation Society”).
Can I submit my forms electronically?
Yes, please email good-quality scans of all pages of the application to firstname.lastname@example.org.
Is the submission deadline still Week 3 Friday 4:30?
Yes. This deadline is set in the C&S Regulations, and there has been no waiver to it. Furthermore, we wish to keep affiliations on track, and this is facilitated by timely submission of applications.
What about face-to-face meetings in the affiliation procedure, especially the IGM?
Other parts of the affiliation process that require face-to-face contact will be either facilitated electronically (constitution consultations and training) or deferred (Inaugural General Meetings) if social distancing is still recommended when these parts of the process are due to be completed. All Semester 1 IGMs will be held early in Semester 2, if we return to campus.