We understand that social distancing impacts aspects of the affiliation process. We will publish and update FAQ here:
I’m applying to make a new club. Do I have to collect physical signatures?
In Semester 2, the C&S Committee will accept electronic Expressions of Interest for which evidence of collection is provided. If you are collecting Expressions of Interest; you can use a google form and provide the google sheet download and a link to the form to C&S. You should collect all the fields required by the Expression of Interest form (Name, Student Number, UniMelb Course, email address) and substitute an agreement to a statement for the signatures (e.g. a checkbox “I support the aims and activities of the Penguin Appreciation Society”).
In Semester 2, the C&S Committee will consider applications with less than 50 Expressions of Interest, but the minimum membership required for affiliation (30) will not be waived.
Can I submit my forms electronically?
Yes, please email good-quality scans of all pages of the application to firstname.lastname@example.org.
Is the submission deadline still Week 3 Friday 4:30?
Yes. This deadline is set in the C&S Regulations, and there has been no waiver to it. Furthermore, we wish to keep affiliations on track, and this is facilitated by timely submission of applications.
What about face-to-face meetings in the affiliation procedure, especially the IGM?
Other parts of the affiliation process that require face-to-face contact (constitution consultations, IGM training and IGMs) will be facilitated electronically.