Volunteering with the VCE Summer School (VCESS) is a great way to get involved with the University community, help young people and have a great time in January.
VCESS is a two week program in January designed to give high school students from a wide range of backgrounds a boost with their final years of school. It’s run by university students and we need you to be involved – whether tutoring a class or helping out with our Special Roles.
Tutoring a class involves 6 hours of class time over the two weeks; joining one of the Special Role teams can involve a variety of commitments outlined in the position descriptions below.
Applications for the 2019 VCE Summer School will open later in the year. Fill in the Expression of Interest Form below to ensure you hear about it as soon as applications are open.
If you have any queries, please do not hesitate to contact the Directors on (03) 8344 8204 or via email at firstname.lastname@example.org.
All tutors are expected to attend tutor camp, or, if that is not possible, tutor training day. Details of tutor training will be released when applications open.
Everyone involved in the VCE Summer School is expected to be a Subject Tutor, but there are also a wide range of other roles for you to consider—have a look at the position descriptions below!
Subject tutors are responsible for tutoring a class generally containing between 10 and 15 students in a particular VCE subject. The minimum time commitment is six lessons (an hour each) spread out over the two weeks, in addition to the time needed to plan and prepare classes beforehand.
Applicants for subject tutor must be friendly and approachable, with strong leadership and social skills. Also essential is a good academic record and detailed knowledge of the subject area: we recommend having studied the subject or equivalent at least at first-year university level. Additional information on the curriculum for each of the subjects can be found on the Victorian Curriculum and Assessment Authority website’s VCE Study Design page.
Time commitment: Subject tutors are required to attend either Tutor Camp or Tutor Training Day (dates TBA) and are required to teach all six hours of their lessons over two weeks, as well as planning lessons outside of class time. In addition, tutors are encouraged to contribute to the extra-curricular environment during the program and involve themselves in the VCESS community, particularly through providing additional tutoring for students. Some subject tutors tutor more than one subject.
Full Subject Tutor position description
Subject coordinators are tutors who have volunteered to write the booklet – a maximum of forty pages – for their subject, and teach at least one class in that subject. This booklet will be distributed to all students and tutors of the subject. They are responsible for providing subject content to tutors, and communicating on a regular basis with the tutors teaching their subject.
Applicants for this role must have a strong academic background as well as effective leadership and communication skills. They must have an in depth knowledge of their subject area, and have reviewed the changes to the 2018 curriculum listed on the VCAA website. They will be provided with subject booklets from the previous year (where available).
Time commitment: Subject booklets are due by 23 October, so please consider this when applying for this role. Attendance at Tutor Camp is optional, but highly recommended. Coordinators must be available for Tutor Training Day and Subject co-ordinator facilitation day.
Subject coordinators will also be tutoring at least one class, so please bear in mind the time commitments for a subject tutor. For large subjects, coordinators should be available for the whole two weeks to liaise with subject tutors.
Full Subject Coordinator position description
The residential team consists of a Residential Coordinator and eight Residential Tutors, whose primary aims are to provide pastoral support and supervision for the residential students. Residential Tutors are also responsible for the organisation and execution of the residential activities program, in conjunction with the Residential Coordinator.
Applicants must be responsible, supportive team players with the capacity to respond effectively in high-pressure situations. We are seeking a dedicated, compassionate team, the selection of which will be based on academic achievement, extra-curricular involvement and interviews.
The Coordinator of this team will be responsible for managing the team, ensuring the residential program runs smoothly and liaising with the directors and the welfare team as necessary. They must be a confident leader with the capacity to respond effectively in high-pressure situations. The Coordinator is responsible for managing the residential team and ensuring the residential activities are planned prior to the program and run smoothly. We are seeking a dedicated, compassionate applicant with effective problem-solving skills, the selection of which will be based on extra-curricular involvement and interviews. Experience organising a similar residential program or camp is desirable.
Time commitment: Residential tutors are required to attend Tutor Camp, welfare training, and team meetings before the program. Residential tutors will stay on campus with the residential students, move into their college lodgings on the Sunday prior to the Residential program and stay until the final Friday of the VCE Summer School program, with at minimum one day of the middle weekend free.
Full Residential Tutor position description
The Activities Team consists of six people who will organise and run activities and workshops during the program. You are the custodians of fun at VCESS. Duties will include planning, organisation, set up, clean up and promotion of activities and other fun things. Applicants should be comfortable working in a team environment.
The Coordinator of this team will be responsible for managing the team and ensuring that all activities are prepared before the beginning of the Program and run smoothly during. Applicants should be responsible and have experience in leadership roles.
Time Commitment: Members of the Activities Team are required to be available during the two weeks to set up and run all activities. Members of the Activities Team are required to attend Tutor Camp and other meetings and training as required.
Full Activities Team member position description
The Welfare Team ensures the wellbeing of both students and tutors during the program. They are responsible for ongoing mediation of student and tutor grievances, as well as actively working to provide a safe and positive Summer School environment.
The selected candidates for this role must adhere to privacy and confidentiality guidelines and would ideally have experience in social work, youth counselling or similar fields.
The coordinator of this team will take on a leadership role within the team, coordinating the members of the Welfare team and dealing with the most serious issues regarding student and tutor welfare at VCE Summer School. The selected candidate for this role must have previous experience on the VCE Summer School Welfare Team, and it is advantageous for applicants to be pursuing, or have completed a degree in social work, psychology or similar fields.
The Welfare Team LGBTQIA+ Representative is a new role. The Representative should fulfil the normal duties of a member of the welfare team, with a particular focus on providing pastoral care and support to students who identify as LGBTQIA+. The Representative should also be prepared to help the program identify further ways we can support LGBTQIA+ students in the program, and identify as LGBTQIA+ themselves.
Time Commitment: Welfare Officers are required to attend welfare training funded by VCE Summer School and are required to be available for Tutor Camp and Training Day. They are also required to be on campus for the entire two weeks of the program 9am–4pm.
Full Welfare Officer position description
The Zine Editors are responsible for the publication of the Summer School magazine – the Zine (about four A4 pages) – a publication for students and tutors that contains a schedule for the day’s events, necessary program information, helpful study tips, and fun activities. In addition to the daily Zines, the Zine Editors are also responsible for producing the final ‘Megazine’ of around 20 pages at the end of the program. Zine Editors will also be responsible for using the program’s social media channels to engage and communicate with students.
Some applicants for this role should be familiar with Adobe InDesign, Microsoft Publisher or equivalent programs and be very comfortable working with a team to meet strict deadlines. Applicants should have publishing, design or similar media experience or alternatively a journalistic interest.
The Coordinator of this team will be responsible for managing the team and ensuring that during the program it functions smoothly and that all deadlines are met. Applicants should be responsible and have experience in leadership roles, in addition to the other skills required by the Zine team.
Time Commitment: Zine Editors are required to be available the entire two weeks, have access to a camera and adhere to strict deadlines. Attendance at Tutor Camp is required to allow Editors to familiarise themselves with the processes of the program.
Full Zine Editor position description
Group Leaders are responsible for delivering daily updates and relevant information to an assigned group of students in a daily meeting and leading their group in activities. They provide a key contact point for students during the program and are crucial to developing an enthusiastic, positive Summer School community.
Applicants should be enthusiastic, committed to the program, and ideally should possess leadership experience.
Group Leader Coordinators will be a point of contact for group leaders, and will be expected to support group leaders with the provision of activities and suggestions for how to best engage their groups. Applicants should be responsible and have experience in leadership roles, and will ideally have previous experience as a Group Leader on the program.
Time Commitment: Group leaders are required to be on campus before 11am every day to collect information and be ready to mark attendance at group meetings which occur at 11am. They must also be available to lead their group through activities. Attendance at Tutor Camp is compulsory.
Full Group Leader position description
The Operations Team are responsible for assisting Directors with the logistics of Summer School. Duties will include ensuring that spaces are maintained, equipment for activities and workshops is secured, and that classes are running according to the timetable. This role requires highly developed organisational and problem-solving skills, a high level of dedication, and the ability to work under pressure in a team environment.
The Coordinator of this team will be responsible for managing the team and liaising with Directors to ensure that all operational aspects of the Program run smoothly. Applicants should be responsible and have experience in organisational and leadership roles.
Time Commitment: The Operations team are required on campus each day between 8.30am and 4.30pm for the duration of the two weeks. Attendance at Tutor Camp is compulsory.
Full Operations Team member position description
IT Operations Team
The IT Operations team is responsible for assisting the Directors in the creation and maintenance of several online facets of the VCE Summer School program, particularly the Tutor Management system.
Time Commitment: IT Operations team members should be available throughout Summer School to provide assistance to tutors, as well as willing to volunteer their time preparing several online systems in the lead up to the program. Attendance at Tutor Camp is compulsory.
Full IT Ops Team member position description
Tutor Support Officer
Tutor Support Officers are experienced tutors who are willing to be a point of contact for tutors and subject coordinators on teaching strategies, classroom management advice and general tutoring assistance.
Applicants should be experienced tutors, approachable, discreet and responsible.
Time Commitment: Teaching Support Officers should be available throughout Summer School to provide assistance to tutors. This role can be combined with that of Subject Coordinator. Attendance at Tutor Camp is compulsory.
Full Tutor Support Officer position description
Indigenous mentors support and encourage the indigenous students taking part in the program. This is a new role and applicants should be prepared to help identify ways that we can enrich the VCESS experience for indigenous students.
Applicants should be pro-active and must be Indigenous Australians.
Time Commitment: Indigenous mentors should be available throughout Summer School to provide support to indigenous students, as well as willing to participate in meeting(s) in the lead up to the program.