Event Description

Robogals AGM

8/05/2024 - 8/05/2024 10am - 11am
PAR-134-G-G04-Flexible Learning Space (24) (Elisabeth Murdoch Building)
Robogals Melbourne

Hey Robopals!

It is once again time to elect who will represent you on the committee in the next year. You are invited to attend, and nominate and/or vote at our upcoming AGM. Please note that all roles (described below) will also be open to nomination on the day! If you're super keen and know what role you'll be nominating for on the day, please email melbourne.secretary@robogals.org.au first and let me know in advance which role you will be going for - although you are more than welcome to self nominate on the day.

Event Details:

Wednesday 03/05/23 at 10am

The AGM will be dual delivery - held in person and via Zoom!

Roles:

We will be conducting elections for all executive roles!

President

Assisting the team in setting and achieving their goals
Keeping track of progress towards goals
Providing assistance to team members
Creating and maintaining a sense of team
Informing the chapter of news from Global and Regional teams
Strong leadership and communication skills preferred.
Prior experience in Robogals is preferred but not essential.

Vice President

Assisting the General Committee in setting and achieving their goals
Keeping track of progress towards goals
Providing assistance to the President
Strong leadership and communication skills preferred.
Prior experience in Robogals is preferred but not essential.

Treasurer

Financial reporting, administration and bookkeeping
Managing the accounts and financial strategy of the chapter
Attending UMSU training
Managing the tax responsibilities for the chapter
Reimbursing volunteers for various expenditures
Applying for Grants with UMSU, MSE and other relevant organisations
Prior experience with financial management is preferred but not essential.

Secretary

Leading the discussion for committee meetings
Taking minutes at meetings
Managing registration and membership of members
Preparation and distribution of newsletters
Liaising with UMSU
Attending UMSU training
Updating volunteer hours
Prior experience with UMSU procedures is preferred but not essential.

Partnerships Manager and Officer** (2)

Serve as a link between the chapter and external organisations
Both initiate and maintain strong relationships with these parties
Attend industry events to represent Robogals in a professional setting
Support other team members where necessary
Organise industry/professional development events
Prior experience writing proposals and fostering partnerships preferred but not essential.

Marketing Manager and Officer** (2)

Coordinating with other managers (particularly the events manager) to maintain volunteer engagement and attract new volunteers
Produce flyers, posters, banners, images and other graphics for general information and specific events
Keep social media accurate and up to date
Actively work to increase the volunteer base through promotion of Robogals to the student body and other potential volunteers
Experience with Adobe Creative Suite, Canva and media and publicity preferred but not essential.

Events Manager

Implementing strategies with the Marketing Manager to maintain volunteer engagement including social events
Attending and organising stalls and booths at festivals and expos to promote Robogals to schools, libraries and potential clientele
Organising the logistics and the details pertaining to Robogals Melbourne social events
Experience with event management, and publicity preferred but not essential.

Training Manager and Officer** (2)

Coordinating with the Marketing Manager and Events Manager to attract and manage new volunteers
Managing the logistics behind training sessions; room bookings etc.
Equipping students with workshop content knowledge and teaching skills
Accurate record keeping of volunteer details and statuses from which other members of the team are able to refer to
Planning out lessons and updating relevant presentations
Prior experience is not essential.

Schools Manager and Officer** (2)

Scheduling Robotics workshops with schools and exhibitions.
Organising Workshop logistics including record keeping.
Promoting relevant events and competitions.
Working with volunteers.
Replying to emails and returning phone calls.
Cold calling/ Emailing to engage new schools.
Collecting feedback from schools and relay it to Training Managers
Prior experience is not essential.

**Non-unimelb students can be nominated for training and schools officer positions.

All roles are expected to attend regular committee meetings and are highly encouraged to spend a minimum of 10 hours attending workshops (subject to change).

The official handover will take place in September after SINE (Seminar Inducting New Executives). Training for each role will be provided between the AGM and the official handover date during which time it is expected that the incoming committee will shadow the outgoing committee and attend regular meetings.

Nominations if you are unable to make the AGM:

If you can't make it on the day you may send an apology and nominate beforehand.

1. Send a short (1min) speech to Olivia at melbourne.secretary@robogals.org

2. Include: who you are, what you're studying, why you want the position and why you'd be a great candidate.

Think about your skills and prior experience that would encourage people to vote for you. When you nominate without being present there's usually a disadvantage as people feel less connected to you so make sure you try to be there or send a great speech in your place!

If you are nominating for more than 1 position try to tailor the second half of your speech to the position you want.

If you know anyone who'd be good for a role bring them along! Club committees are a great and easy way to get industry relevant skills and experience as well as to make great friends!

Hope to see you all there!

Event Description

Robogals AGM

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