Printing Process

The Design team can assist you with any work that needs to be produced and printed externally. Please get in contact for assistance.

Before you start your project here are some things to consider. This will help you ensure the process from designing to production is smooth for everyone.

Starting a Print Job

Whether it’s a booklet, a tshirt or a tote, when you want a print job, it’s always best to ask earlier than later!

As you might have guessed, when we print things offsite it takes a little longer to produce. Before we send it off, we will work with you to review all the content, images and layout is exactly what you need before it leaves our office to be manufactured.

Remember to consider when requesting a job with us that it could take up to two weeks from Sign Off for the final item to get delivered back to you.


Reviews and Sign-Off

The printed document review and sign-off process is the same as most jobs. We will go through a concept stage, two reviews through to final sign off. Part of being able to complete your job is getting a quote approval from you.


When you Start a Job with us, it’s really useful for us to get an idea of the quantity you require and your budget. This way we can work with the suppliers to help you get the best bang for your buck! We will also make sure the method of printing is in line with UMSU Values. The suppliers we work with have passed ethical checks concerning workplace conditions, eco friendly processes and the like.

We will source several quotes for you during the course of your job to get the best product possible. Sometimes we may not be able to do this until during the review of your booklet. This is because we need to be accurate in knowing the final page count or quantity as this will help us request the right finishes.

Once you receive the quotes, one of them must be approved before we can send it off. Remember it could take up to two weeks for the final product to be delivered back to you. Keep this in mind when letting us know your deadline.

Must Haves

For everything we print there are certain things that must be on your design. These are your co-branded logo or the UMSU logo and the SSAF mark. We also recommend that your URL be there as well.


We need to know the quantity of the item you require, but will sometimes request a higher number and sometimes the difference in cost is minimal to get more.

Final print size

Is it A4? A5? Something else? The final size must be requested. Non-standard sizing may increase price of final product.

Merchandise sizing

For things like tshirts and sweaters sizing we need to know the sizes you need. Most items have a large sizing system,



These are the top three binding methods that we use.


DL’s are commonly used for condensed/introductory information documents such as flyers and pamphlets. It’s an A4 paper that’s folded into thirds or a single page of 99x201mm.

Saddle stitch

Saddle stitch binding is when paper is folded and stapled together. This means the minimum page number is an 8 page self cover booklet, or a four page + cover. The maximum page number depends on how thick the paper stock used is. Too many pages and the book will “spring” open. A self-cover is when the cover of the booklet is the same paper stock as the inner pages. Saddle stitching is a low cost option for binding that still delivers a professional outcome.

Perfect bound

Perfect binding is a widely used soft cover bookbinding method. The inner pages and cover are glued together at the spine. The top, bottom and side are trimmed to size to get clean “perfect” edges. The minimum page count for perfect binding method is generally about 27 sheets of paper (54 pages) but this will vary depending on the GSM of the paper stock used.


Paper Stock

UMSU recommends using environmental paper stocks for all publications. This may include wholly recycled paper stock or a high level of post-consumer waste. We recommend to stay away from gloss and specialty papers or special finishes when choosing paper stock as it is easier to recycle at the end of the booklet’s life.


When we talk about paper stock or GSM (grams per square metre) it relates to the “weight” or thickness of the paper. For example, a business card is generally 350gsm and a piece of regular printer paper is 80gsm.


Printing Methods

Offset printing 

We use offset printing when we’re printing large volumes of booklets, for example the UMSU Guide is printed via offset every year! The technical set-up is a little more costly as it uses printing “plates” for transferring each colour onto the paper to build the final image. Offset printing provides accurate colour reproduction, and crisp, clean professional looking printing. As it’s a more involved process in the set-up it also takes a bit longer for production of sometimes a week or more but has the advantage to make the unit price at large volume more cost effective. There also tends to be higher minimum order quantities (MOQ). Due to these we would only recommend in certain circumstances. Offset printing also allows for PMS (Pantone) colours.

Digital Printing 

Digital printing has an advantage over offset printing as the technical set-ups are less intensive and have no minimum order quantity. It also means the production time drops which means you get your order quite quick. Digital Printing can be used for document printing, as well as merchandise.

Screen Printing

Screen printing uses a stencil on special mesh to mask out parts of the the image when transfering onto a material. We recommend this method for tshirts and tote bags.


Helpful printing jargon


CMYK is a printing colour model which stands for Cyan, Magenta, Yellow and Key (Black) and refers to colour in a printed space. Most printing whether it’s large scale or your home printer uses a mix of these colours to build a printed image.




Kosdown Printing
Contact: Andrew Porter or David Downie
9646 1177

McPhersons Printing
Contact: Bruce Chaplin
5461 7163

Loud Media
Contact: Charles Fernandez (Director)
1300 23 5683

Hornet Press

73 Rushdale Street, Knoxfield Victoria, 3180


03 9763 9166

T-Shirts and totebags

Graeme Yeats (Due to CVOID-19 Travis Kellerman is our contact (15/9/2020)
E: travis@bluegum.com.au
E: graeme@bluegum.com.au
 8873 4444