Fee Remission in Special Circumstances
If you have withdrawn from a subject, discontinued your course, taken leave of absence, or submitted a thesis, you may be eligible to apply for a refund or remission of fees.
Usually, you must formally withdraw before the census date to be eligible for a refund of fees. The census dates for standard Semester 1 and Semester 2 subjects are 31 March and 31 August respectively. Census dates for other teaching periods may vary. Census dates for your subjects are detailed on your Enrolment Record/Statement of Liability.
Is this the right path?
Firstly, it is very important you determine this is the right path for you — in some circumstances Special Consideration is can be a better option.
If you are looking to apply for a fee remission on the basis of special circumstances, such as illness, before you apply you should read our quick explainer to make sure you are following the best procedure in your situation.
Once you have established that Fee Remission is the right process for you, you can either read our quick guide to get an overview of the Fee Remission process, or read on for details.
Once you have determined Fee Remission is the right path for you, there are a few important factors to consider when applying or disputing decisions.
You must apply within 12 months of withdrawal or, if not withdrawn, 12 months from the end of the study period for the subject/s.
Meeting the criteria for fee remission can be difficult. The reason for this is that the University takes a very strict approach to interpreting the criteria as it is set out in Government legislation.
When assessing your application, the Fees Team will consider whether your special circumstances at the time you studied the unit:
- were beyond your control, and
- made their full impact on, or after, the census date, and
- made it impracticable for you to complete the requirements for the subject.
Supporting documentation that verify your circumstances is necessary. Make sure your documentation:
- describes the circumstances,
- includes references to the dates when your circumstances affected you (and how they relate to the census date of the subject in question), and
- provides an explanation of the extent of the impact these circumstances had on your ability to complete your studies.
Initially, fee remission applications are made online by completing the Request for Remission or Refund in Special Circumstances form.
Once you receive a response, if you are unhappy with the decision, you can submit an internal appeal within 28 days.