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SSAF Reporting

We need your help to collect data on what we're doing with SSAF!

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SSAF Categories

SSAF Reporting Form

What do I need to do? 

For every service you provide to students (eg events, publications, collectives, workshops etc), you'll need to:

1. Pick a SSAF category. 

Pick the category that best suits your service from this list. There’s descriptions, examples and tips.  

Generally, we only want you to pick one category per service. We know there’s lots of overlap, just pick the best fit.  

2. Report the SSAF category when you submit payment requests. 

This is simple – just select the SSAF category that’s the best fit for the service you're providing from the dropdown list in the payment request form. If you’re A&C staff, just select the SSAF category directly in your invoice smartsheet. 

*If the invoice is for food or drink for students on campus, select the food or drink category regardless of the event or program its attached to. 

3. Estimate and report the number of students who accessed the service. 

Report your estimate using this form. 

Select the SSAF category that’s the best fit, enter some details and estimate the number of students who accessed the service (eg attended the event).  

If you served food or drink to students on campus, or the service specifically targeted international students needs, you can select those categories in addition to any other category. You’ll provide estimates of the number of students for those categories separately. 

For ongoing services, its up to you to decide how regularly you fill out the form. 

• Estimates for the number of students who used the legal service or borrowed books from the Rowdy would be entered once at the end of the year, after you have pulled this data from the website. 

• If you run a fortnightly collective where lots of the same students turn up every week, it would make sense to submit one estimate of the total number of individual students who turned up over the entire semester or year. 

• If you run a weekly event with different students turning up each time, it might be best to make separate estimates for every event, and fill out the form each week. 

• For multiple editions of a publication, you might submit one big estimate at the end of the year that includes everyone who has contributed to any edition, and everyone who has read one. Or you might submit separate estimates for each individual edition. 

Why are we doing this? 

I know it’s a little tedious, but it is important. 

As a recipient of SSAF, UMSU needs to provide data for the University of Melbourne’s annual SSAF Allocation Report. An annual SSAF Allocation Report is how educational institutions tell the government and the public what they’re doing with the SSAF they collect.   

For UMSU, this means collecting data on how many students access our services in each SSAF category, and how much money we spend on each SSAF category. The SSAF categories are based on what the legislation permits SSAF to be spent on.  

You can find UoM’s SSAF Allocation Reports here. More info on SSAF here and here.