Risk Assessments and Camps
We understand that creating a Risk Assessment (RA) for your activity can be overwhelming and sometimes you don't know where to start. For this reason, we have created risk assessment templates to help you out!
Every club event must have a Risk Assessment in place, and for each club event the executive must brainstorm risks and assess them using the tools provided below. Clubs must submit an RA in every Grant Application, and for non-grant events they must be kept on-file in the club and produced upon request in a compliance audit.
If you are planning a semester's worth of similar events, you can catch all of these events within one Risk Assessment. Simply add the date range to the date field of the Risk Assessment and attach to your grant proposal.
There are two Risk Assessments (RA). The Event Risk Assessment applies to low-to-medium risk events, such as regular on-campus activities and events. The Camps & High-Risk Events Risk Assessment applies to events defined as High Risk by the C&S Committee and must be reviewed by C&S staff in advance of the event.
High Risk Events
The C&S Committee considers the following to be High Risk and requires the Camps & High Risk Event Risk Assessment:
- Camp
- Physical Activity (sports, games & physical labour)
- Any Off Campus event of over 100 attendees
- Cruise
- Event hosted at a night club
Please be advised that these templates are not comprehensive – it's your responsibility to edit it (add/remove elements) accordingly to reflect the characteristics of your activity.
Risk Assessment Completion Information Session
The below video will help you to assess your Event and complete a Risk Assessment. Please turn on captions in YouTube if needed.
The club Events Risk Assessment looks a little different to the Camps and High Risk Events Assessment in the video. The differences are:
- the Event Risk Assessment is mostly pre-filled for you. You only need to add additional risks, note additional controls in the Treatment column, and assign an Executive to monitor each risk.
- after application of all of the controls (pre-filled and additional) you will need to change the risk rating column if the assessment has changed. Assessment details are in the Ratings & Matrix tab.