Training & Resources

C&S offers training for club executives in the following areas and dates are regularly published in the C&S Bulletins:

• Safe Food Handling
• Responsible Service of Alcohol
• Annual General Meeting conduct
• Treasurer’s Record Keeping and Reporting
• Applying for C&S Grants
• Club Governance & Financial Management
• COVID-Safe Event Application

Clubs & Societies Regulations and Policy:

• CS Regulations – Amended 07.04.2021
• Proposed changes to the C&S Regulations
• Clubs & Societies Policy Library (updated 02.11.20)
• Financial Management Guidelines
• UMSU and GSA Requirements for joint affiliation
• Referring Grievances in C&S (Adopted 12.11.15)
  • Grievance Procedure Flow Chart 
• 1-Ethical_Register_v2022.03.01
• COVID Check-in Marshal SOP v2022.02

Forms, Resources & Guides:

Grant Applications are on Clubs Online. All Executive members receive login details after their election. If you are a club executive member and you do not have access to Clubs Online please email clubs@union.unimelb.edu.au. 

• Event Attendance List
• Safe Food Handling form
• Online Safe Food Handling submission guide
• Clubs Advertising and Publicity Guide
• Contact and Resource List
• Instructions for Booking the Badge-maker
• Culturally Inclusive Events Guide

Venue & Resource Bookings:

• Use Resource Booker to book the following:
  • University outdoor grounds spaces
  • Union House Rooms & North Court
  • Information Centre Resources (including BBQs and Tables)
  • C&S Resources (eskies, First Aid kits, etc.)
• Resource Booker access is only available to Clubs Executives who have registered by emailing rooms@union.unimelb.edu.au from your @student.unimelb.edu.au address. 
• Book the Ida Bar (Level 1 Union House)
• University room bookings
• Union House Rules
• Southbank Grounds Booking form (Note that you may not receive a response to your request; evidence of submitting a booking is sufficient for C&S purposes)
• For Southbank rooms email: fineartsmusic-bookings@unimelb.edu.au
• BBQ & Trestle Table Hire

Executive Wiki:

For any questions or information on running a club, try looking at the clubs' Exec Wiki page first. In order to access it from home, you will need to set up a university VPN.

• Exec Wiki
• How to get a VPN

Camps:

• Camps Guidelines
• Camps Checklist
• Student camps draft risk register 050118
• Camp Leader Qualifications & Compliance Check
• Off Campus Activity Form
• How to apply for a Liquor Licence
• Liquor Licence FAQ
• Sample Procedures for Organising and Supplying Alcohol

Affiliated to UMSU Logo for Club use:

Read the C&S Affiliated LOGO GUIDELINES and email clubs@union.unimelb.edu.au to obtain a zip folder containing the logo files.

Alcohol Service Policies & Procedure:

• University Alcohol Policy
• Alcohol Approval and Ordering Process for UMSU Affiliated Clubs
• Alcohol Management at Events – Checklist and Declaration – please open and complete in Adobe Acrobat
• Standard Drinks Calculator
• Standard Drinks Calculator – Camps
• CS SOP101 – CO2 Gas Cylinder Handling