Training & Resources

• Training

• Regulation & Policy

• Forms, Resources & Guides

• Venue & Resource Bookings

• C&S Executives Discussion Group

• Camps

• Affiliated to UMSU Logo for Club Use

• Alcohol Service

Training:

C&S offers training for club executives in the following areas. 

In-person, see Bulletins for dates:

• Workshop: Bystander Intervention and Response to Sexual Violence
• Safe Food Handling
• Responsible Service of Alcohol
• Club Governance & Financial Management

Canvas Subjects:

• Annual General Meeting conduct
• Treasurer’s Record Keeping and Reporting
• Applying for C&S Grants

Clubs & Societies Regulations and Policy:

• C&S Regulations (adopted 1 September 2023)
• Proposed changes to the C&S Regulations
• Clubs & Societies Policy Library (updated 6 July 2023)
• Camp Guidelines
• Financial Management Guidelines
• UMSU and GSA Requirements for joint affiliation
• Referring Grievances in C&S (Adopted 12.11.15)
  • Grievance Procedure Flow Chart 
• 1-Ethical_Register_v2022.03.01

Forms, Resources & Guides:

Grant Applications are on Clubs Online. All Executive members receive login details after their election. If you are a club executive member and you do not have access to Clubs Online please email clubs@union.unimelb.edu.au. 

• Event Attendance List
• Safe Food Handling form
• Online Safe Food Handling submission guide
• Culturally Inclusive Events Guide

Venue & Resource Bookings:

• Use DiBS to book the following:
  • Activity Rooms in Building 189
  • Activity Rooms in the Student Pavilion
  • Kitchen in Student Pavilion 
• Use Resource Booker to book the following:
  • University outdoor grounds spaces
  • University indoor spaces
  • Equipment (tables, picnic blankets, ice boxes, First Aid kits, etc.)
  • Resource Booker access is only available to Clubs Executives who have registered by emailing rooms@union.unimelb.edu.au from your @student.unimelb.edu.au address. 
• Book Market Hall via the links here 
• University venue booking information
• University room bookings form (if Resource Booker is not working for you)
• BBQs
• Southbank Grounds Booking form (Note that you may not receive a response to your request; evidence of submitting a booking is sufficient for C&S purposes)
• For Southbank rooms email: fineartsmusic-bookings@unimelb.edu.au

C&S Executives Discussion Group:

If you would like to participate in the Executives discussion group on Facebook, you can request access using this link: https://www.facebook.com/groups/clubsandsocieties2023/

Camps:

• Camps Policy
• Camp Checklist
• Risk Assessment - Template
• Risk Assessment - Example
• Risk Assessment Information Session
• Camp Planning & Compliance Master Spreadsheet
• Off Campus Activity Form
• How to apply for a Liquor Licence
• Liquor Licence FAQ

Affiliated to UMSU Logo for Club use:

Read the C&S Affiliated LOGO GUIDELINES and email clubs@union.unimelb.edu.au to obtain a zip folder containing the logo files.

Alcohol Service Policies & Procedure:

• University Alcohol Policy
• Alcohol Management at Club Events - Approval Application Process, Checklist and Declaration 
• Standard Drinks Calculator - Events
• CS SOP101 – CO2 Gas Cylinder Handling