Clubs and Societies Committee

2026 Meeting Schedule

The Semester One C&S Committee Meeting Schedule will be available in January 2026.

Clubs and Societies Aims

The aims and objectives of the Clubs & Societies Department include:

(a)    to assist in offering Students a vibrant university experience through the formation of clubs and societies;
(b)    to oversee the registration and affiliation of clubs and societies to enable Students to access facilities, funding, grants and subsidies; and
(c)    to encourage the active involvement of Students in clubs & societies.

Current Membership

The Clubs & Societies Committee consists of the Clubs & Societies Officers as non-voting members and 7 voting members. Members of the C&S Committee are elected by affiliated club representatives at an annual meeting of the Clubs Council, separate to the general UMSU elections. The current members of the committee are:

2026 Clubs & Societies Officers 

Alex Gwynn and Seamus Donnellan

Voting Members 

• Tarish Kadam (Language Exchange)
• Max McKenzie FitzPatrick (Film Society)
• Joshua Solomon (Society for the Transport Enthusiasts at Melbourne)
• Lucia Flynn (Arts Student Society)
• Meiqi Liu (Drawing and Painting)
• Yifan (Roger) Cao  (Student Institution of Mihoyo Players)
• Yunyi Chan (Hispanic Culture and Language Society)

2026 Minutes

• Meeting 1 - 09/12/25 Minutes 1(26)

• Meeting 2 - 27/01/26 Minutes 2(26) 

• Meeting 3 - 17/02/26 Minutes 3(26)

2025 Minutes

• Meeting 1 - 03/12/24 Minutes 1(25)               

• Meeting 2 - 24/01/25 Minutes 2(25)

• Meeting 3 - 10/02/25 Minutes 3(25)

• Meeting 4 - 12/03/25 Minutes 4(25)

• Meeting 5 - 19/03/25 Minutes 5(25)

• Meeting 6 - 02/04/25 Minutes 6(25)

• Meeting 7 - 16/04/25 Minutes 7(25)

• Meeting 8 - 07/05/25 Minutes 8(25)

• Meeting 9 - 21/05/25 Minutes 9(25)

• Meeting 10 - 04/06/25 Minutes 10(25)

• Meeting 11 - 14/07/25 Minutes 11(25)

• Meeting 12 - 05/08/25 Minutes 12(25)

• Meeting 13 - 13/08/25 Minutes 13(25)

• Special Meeting 1 - 19/08/25 Special Minutes 1(25)

• Meeting 14 - 26/08/25 Minutes 14(25)

• Meeting 15 - 10/09/25 Minutes 15(25)  

• Meeting 16 - 23/09/25 Minutes 16(25)

• Meeting 17 - 15/10/25 Minutes 17(25)

• Meeting 18 - 29/10/25 Minutes 18(25)

• Meeting 19 - 18/11/25 Unconfirmed Minutes 19(25)

2025 Clubs' Council Minutes

• Clubs Council Sem 1 - 19/05/2025  Council Minutes Sem 1, 2025
• Clubs Council Sem 2 - 13/10/2025 Unconfirmed Council Minutes Sem 2, 2025

Tiered Affiliation Working Group

• Meeting 1 - 23/10/2025 Working Group Minutes 1(25)

2025 OB Reports:

• C&S Meeting 2: OB Reports  
• C&S Meeting 3: OB Reports
• C&S Meeting 4: OB Reports
• C&S Meeting 5: OB Reports
• C&S Meeting 6: OB Reports
• C&S Meeting 7: OB Reports
• C&S Meeting 8: OB Reports
• C&S Meeting 9: OB Reports
• C&S Meeting 10: OB Reports
• C&S Meeting 11: OB Reports
• C&S Meeting 12: OB Reports
• C&S Meeting 13: OB Reports
• C&S Meeting 14: OB Reports
• C&S Meeting 15: OB Reports
• C&S Meeting 16: OB Reports
• C&S Meeting 17: OB Reports
• C&S Meeting 18:
• C&S Meeting 19:

2024 Minutes

• Meeting 1 - 12/12/23 Minutes 1(24)
• Meeting 2 - 11/01/24 Minutes 2(24)
• Meeting 3 - 08/02/24 Minutes 3(24)
• Meeting 4 - 04/03/24 Minutes 4(24)
• Meeting 5 - 18/03/24 Minutes 5(24)
• Meeting 6 - 25/03/24 Minutes 6(24)
• Meeting 7 - 15/04/24 Minutes 7(24)
• Meeting 8 - 29/04/24 Minutes 8(24)
• Meeting 9 - 13/05/24 Minutes 9(24)
• Meeting 10 - 27/05/24 Minutes 10(24)
• Meeting 11 - 24/06/24 Minutes 11(24)
• Meeting 12 - 11/07/24 Minutes 12(24)
• Meeting 13 - 31/07/24 Minutes 13(24)
• Meeting 14 - 12/08/24 Minutes 14 (24)
• Meeting 15 - 21/08/24 Minutes 15 (24)
• Meeting 16 - 02/09/24 Minutes 16 (24)
• Meeting 17 - 18/09/24 Minutes 17 (24)
• Meeting 18 - 07/10/24 Minutes 18 (24)
• Sepcial Meeting 1 10/10/2024 Special Minutes 1 (24)
• Meeting 19 - 23/10/24 Minutes 19 (24)
• Meeting 20 25/11/2024 UNCONFIRMED Minutes 20 (24)

2024 Clubs' Council Minutes

• Clubs' Council Sem 1 06/05/24 Clubs Council Minutes Sem 1, 2024
• Clubs Council Sem 2 14/10/2024 Clubs Council Minutes Sem 2, 2024

2023 Minutes

• Meeting 1 - 14/12/22 Minutes 1(23) 
• Meeting 2 - 16/01/23 Minutes 2(23)
• Meeting 3 - 13/02/23 Minutes 3(23)
• Meeting 4 - 08/03/23 Minutes 4(23)
• Meeting 5 - 20/03/23 Minutes 5(23)
• Meeting 6 - 05/04/23 Minutes 6(23)
• Meeting 7 - 17/04/23 Minutes 7(23)
• Meeting 8 - 03/05/23 Minutes 8(23)
• Meeting 9 - 15/05/23 Minutes 9(23)
• Meeting 10 - 31/05/23 Minutes 10(23)
• Meeting 11 - 26/06/23 Minutes 11(23)
• Meeting 12 - 06/07/23 Minutes 12(23)
• Meeting 13 - 02/08/23 Minutes 13(23)
• Meeting 14 - 16/08/23 Minutes 14(23)
• Special Meeting 1 - 23/08/23 Special Meeting Minutes 1(23)
• Meeting 15 - 30/08/23 Minutes 15(23)
• Meeting 16 - 13/09/23 Minutes 16(23)
• Meeting 17 - 27/09/23 Minutes 17(23)
• Meeting 18 - 11/10/23 Minutes 18(23)
• Meeting 19 - 25/10/23 Minutes 19(23)
• Meeting 20 - 24/11/23 UNCONFIRMED Minutes 20(23)

2023 Clubs' Council Minutes

• Clubs' Council Sem 1 - 03/04/23 Clubs Council Minutes Semester 1, 2023
• Clubs' Council Sem 2 - 09/10/23 Clubs Council Minutes Semester 2, 2023

2022 Minutes 

• Meeting 1 – 8/12/21 Minutes 1(22)
• Special Meeting 1 – 23/12/21 Special Meeting Minutes 1(22)
• Meeting 2 – 27/01/22 Minutes 2(22)
• Meeting 3 – 16/02/22 Minutes 3(22)
• Meeting 4 – 10/03/22 Minutes 4(22)
• Meeting 5 – 24/03/22 Minutes 5(22) 
• Meeting 6 – 31/03/22 Minutes 6(22)
• Meeting 7 – 14/04/22 Minutes 7(22)
• Special Meeting 2 – 29/04/22 Special Meeting Minutes 1(22)
• Meeting 8 – 12/05/22 Minutes 8(22)
• Meeting 9 – 27/05/22 Minutes 9(22)
• Meeting 10 – 16/06/22 Minutes 10(22)
• Meeting 11 – 14/07/22 Minutes 11(22)
• Special Meeting 3 – 20/07/22 Special Meeting Minutes 3(22)
• Meeting 12 – 28/07/22 Minutes 12(22)
• Meeting 13 – 11/08/22 Minutes 13(22)
• Meeting 14 – 25/08/22 Minutes 14(22)
• Meeting 15 – 08/09/22 Minutes 15(22)
• Meeting 16 – 21/09/22 Minutes 16(22)
• Meeting 17 – 07/10/22 Minutes 17(22)
• Meeting 18 – 20/10/22 Minutes 18(22)
• Meeting 19 – 27/10/22 Minutes 19(22)
• Meeting 20 – 23/11/22 Minutes 20(22)

2021 Minutes

• Meeting 1 – 18/12/2020 Minutes 1(21)
• Meeting 2 – 7/1/2021 Agenda 2(21)  Minutes 2(21)
• Meeting 3 – 09/2/2021 Minutes 3(21)
• Special Meeting – 12/02/2021 Special Meeting 1(21)
• Meeting 4 – 10/03/2021 Minutes 4(21)
• Meeting 5 – 22/03/2021 Minutes 5(21)
• Meeting 6 – 31/03/2021 Minutes 6(21)
• Special Meeting 2 – 9/04/2021 Special Meeting 2(21)
• Meeting 7 – 19/4/2021 Minutes 7(21)
• Meeting 8 – 5/5/2021 Minutes 8(21)
• Meeting 9 – 17/5/2021 Minutes 9(21)
• Meeting 10 – 2/6/2021 Minutes 10(21)
• Meeting 11 – 25/6/2021 Minutes 11(21)
• Meeting 12 – 16/7/2021 Minutes 12(21)
• Meeting 13 – 3/8/2021 Minutes 13(21)
• Meeting 14 – 18/8/2021 Minutes 14(21)
• Special Meeting 3 – 1/9/2021 Special Meeting 3(21)
• Meeting 15 (unconfirmed) – 15/9/2021 Meeting 15(21) unconfirmed

2020 Minutes

• Meeting 1 – 18/12/2019 Minutes 1(20)
• Meeting 2 – 6/1/2020 Minutes 2(20)
• Meeting 3 – 6/2/2020 Minutes 3(20)
• Meeting 4 – 6/2/2020 Minutes 4(20)
• Meeting 5 – 9/3/2020 Minutes 5(20)
• Meeting 6 – 24/3/2020 Minutes 6(20)
• Meeting 7 – 30/3/2020 Minutes 7(20)
• Meeting 8 – 21/4/2020 Minutes 8(20)
• Meeting 9 – 4/5/2020 Minutes 9(20)
• Meeting 10 – 19/5/2020 Minutes 10(20)
• Meeting 11 – 9/6/2020 Minutes 11(20)
• Meeting 12 – 7/7/2020 Minutes 12(20)
• Meeting 13 – 24/7/2020 (Minutes unconfirmed)
  Minutes 13(20)

2019 Minutes

• Meeting 1 – 19/12/2018 Minutes 1(19)
• Meeting 2 – 31/01/2019 Agenda 2(19) Minutes 2(19)
• Meeting 3 – 20/02/2019 Minutes 3(19)
• Meeting 4 – 13/03/2019 Minutes 4(19)
• Meeting 5 – 27/03/2019 Minutes 5(19)
• Meeting 6 – 08/04/2019 Minutes 6(19)
• Petitioned Meeting 1 – 17/04/2019 Special Agenda 1(19) Special Minutes 1(19)
• Meeting 7 Minutes 7(19)
• Meeting 8 Minutes 8(19)
• Meeting 9 Minutes 9(19)
• Meeting 10 Minutes 10(19)
• Meeting 11 Minutes 11(19)
• Meeting 12 Minutes 12(19)
• Meeting 13 Minutes 13(19)
• Meeting 14 Agenda 14(19) Minutes 14(19)
• Meeting 15 Agenda 15(19) Minutes 15(19)
• Meeting 16 Agenda 16(19) Minutes 16(19)